Mail merge from excel 2007 to labels zip#

You can convert things in place to text such as zip codes which should have been defined as text anyway and not as numbers with a macro fix zip codes - see below in several places macro fixUSzip5 will convert them to text. See in Excel you can run the AllCellsToText macro whichР”В¬reates a copy of the worksheet with All Cells Converted to Text Values asР”Вisplayed in Excel (. If you want to make sure that Mail Merge displays text exactly the same as you You may not be able to do this if some of your zipcodes are actually entered as numbers of less than five digits. Should you need to split out zip codes for sorting. Failure to do this will result inР”Тђ digit numbers being zero suppressed and treated as numbers which sortР”В«efore text entries of 9 digits with a hypen. Numbers not Rendering correctly in Mail Merge (#rendering)Р”Р‡ormat the entire Excel sheet as text (#text, suggestion) so that zipcodes will be Avery form 5395 (Name Tags) and suggest you show the ruler so you can see horizontal area/pattern of labels.

If doing Labels you must choose the Label type.

You must have your Word document already set up before starting the Label Merge.

Make additions to your Excel table and save the table (you do not need to delete names, selection can be done later in Word).

If you use a Named area you have access to all your fields and can ignore this paragraph. Though material in Word appears that you can have all kinds of fields, The three lines in your address must represent 3 cells in a row in yourР”В®xcel file, and should begin with the first in Column A. Named Ranges are known and available to the entire workbook. Actually the named range works better anyway in all versions of Excel.

But could not simply select a sheet in XL2000 as I could in XL95. select A1:G50 then supply a name (ziplabels) in the name box to left of formula bar. If you are using XL2000, move the tab for the sheet to the far left and create a name for the data: They only go up to AutoMergeField4 so failure to provide headings will limit In Word as AutoMergeField, AutoMergeField1, AutoMergeField2 etc. Failure to have column headings will show up See notes on zip codes if you are having a problem with zip codes in Excel.Р”В¬olumn headings are required in row 1 in Excel for field identification in Mail Merge. Will convert your table to labels without any problem and maintain the labelР”В«oundaries therefore, Excel by itself is not suited to the task of creating labels, but Excel with Mail Merge in Word works just fine.Р”Вirections for preparing data in Excel to print Labels (#preparation) Excel does not give you reformatting options to createР”Р„nother sheet using the information, you would have to write a macro. I found this a little tricky first time but have done this from both XL95 and XL2000.Р”В®xcel makes a nice table column for name,Р”Р„ddress, city, zip state, zip code. Using Mail Merge with data from Excel Location: Home page: Р”В®xcel can be used to supply the data to mailmerge in MS Word. Mail Merge, Printing Labels using Mail Merge with data from Excel Mail Merge, Printing Labels